Play Streets privacy notice

The reasons we use your data

We use the data you provide to check that your street is suitable for a play street and that it can be closed safely. We use your data to communicate any important information regarding your play street and to offer support with the process. We use your data to assess the quality of our service and to monitor and report on the impact of play streets. We may share anonymised data to contribute to relevant research conducted by trusted partners. 

Why we are allowed to use your data

The lawful basis on which we rely to process the information we collect about you is Article 6(1)(e) public task. The council has a clear legal basis to perform this task under the following regulations: Road Traffic Regulation Act 1984 - Section 16AAS amended by the road traffic regulation (special events) act 1994 (temporary prohibition and restriction of traffic) order 2024. 

Who we can share your data with

We will share your personal data with other Leeds City Council departments responsible for supporting the play street scheme. If we need to share this information with external partners we will seek your permission first.

We may share anonymised data for reporting, monitoring and to support relevant research projects. Anonymised data does not relate to an identified or identifiable individual and therefore falls outside the scope of UK Data Protection law. 

In addition, we will share your personal data where disclosure is necessary for compliance with a legal obligation to which the council is subject; to protect your vital interests or the vital interests of others; for the purposes of security and prevention of fraud and other criminal activity when disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court or in an administrative or out-of-court procedure.

When computers make any decisions about you

Your data will not be used in any automated decision making or profiling.

When your data gets sent to other countries

The data you provide will not be transferred outside of the UK.

The data controller for this scheme 

Leeds City Council is the data controller for the Leeds Play Streets scheme. 

The data we will collect 

The Traffic Engineering, Highways and Transportation service will collect, process and store the following personal data such as:

• name
• address
• email address
  
• contact number
  
• your consent to remain in touch
  

The team collect will this data on behalf of the Leeds Play Street team. 

Data Retention Storage and Destruction  

Your personal data will be held by the Traffic Engineering, Highways and Transportation service for 2 years after the Scheme's closure.

Your rights under UK data protection legislation

Your principal rights under data protection law are:

• the right to access - you can ask for copies of your personal data
• the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data
• the right to erasure - you can ask us to erase your personal data
• the right to restrict processing - you can ask us to restrict the processing of your personal data
• the right to object to processing - you can object to the processing of your personal data
• the right to data portability - you can ask that we transfer your personal data to another organisation or to you
• the right to complain to a supervisory authority - you can complain about our processing of your personal data
• the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent

These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects through the Information Commissioner's Office.

You may exercise any of your rights in relation to your personal data by writing to us, using the contact details set out below.

Contact us

Any queries in relation to data protection should be forwarded to:

Any queries relating to the Play Streets scheme, contact the Play Streets Team: 

Changes to this notice

We aim to keep this privacy notice under regular review. We will notify you of any significant changes to this notice by email or other means as appropriate. This data privacy notice was issued on 16 February 2024.