Leeds City Council (‘the council’), being the Local Housing Authority, attaches the following conditions to the house subject to Selective Licensing by virtue of the provisions of Section 90 of the Housing Act 2004.
The Licence Holder and (if appropriate) a person on whom restrictions or obligations under a licence are imposed, is required:
Gas
1. To ensure that all gas installations and appliances are in a gas safe condition and that an annual gas safety check is carried out by a Gas Safe registered engineer.
2. If gas is supplied to the licensed premises, the licence holder must produce annually to the council for their inspection, a gas safety certificate obtained in respect of the house within the last 12 months.
3. To provide a copy of the current gas safety certificate to all tenants/occupiers at the beginning of their tenancy/occupancy and to keep a written record that this has been provided.
Electrical Safety
4. To keep any electrical appliances that are made available in the house in a safe condition and to supply to the council, on demand, a declaration as to the safety of such appliances.
5. To ensure that every electrical installation1 in the house is in proper working order and safe for continued use and to supply to the council on demand for inspection, a declaration as to the safety of such.
1“electrical installation” means fixed electrical cables or fixed electrical equipment located on the consumer's side of the electricity supply meter – s.2(1) Building Regulations 2010
Smoke Alarms
6. To ensure that a smoke alarm is installed on each storey of the house on which there is a room used wholly or partly as living accommodation and to keep each alarm in proper working order.
7. To supply to the council, on demand, a declaration as to the condition and positioning of any smoke alarm.
Carbon Monoxide (CO) Alarms
8. To ensure that a CO alarm is installed in any room that is used wholly or partly as living accommodation and contains a fixed combustion appliance other than a gas cooker and to keep any CO alarm in proper working order.
9. To supply to the council, on demand, a declaration as to the condition and positioning of any CO alarm.
Furniture and furnishings
10. To keep any furniture that is made available in the house in a safe condition and to supply to the council, on demand, a declaration as to the safety of such furniture.
Antisocial Behaviour and Illegal Activity
11. To take all reasonable and practicable steps to prevent or reduce antisocial behaviour (ASB) by persons occupying or visiting the house, including, but not exclusively:
- i. To put in place a written procedure that indicates how complaints relating to ASB will be dealt with. A copy of the procedure must supplied to the occupier(s) upon the commencement of their tenancy and to the council on demand.
- ii. To keep a written record of complaints received relating to ASB. The record must include details of the complaint together with the action taken to resolve the matter and must be retained for the term of this licence.
- iii. Where ASB is sustained, regular or more than one occurrence (even if months apart), the licence holder take all reasonable and practicable steps to ensure it is effectively dealt with, up to and including eviction.
12. To take all reasonable and practicable steps to ensure that the property is not used and/or occupied in any manner which is contrary to the terms of the tenancy agreement and that no illegal activity occurs at the property.
Management of the Property
13. To ensure that the internal structure of the house and every window and other means of ventilation is maintained in good repair and that any fixtures and fittings and appliances made available are maintained in good repair and working order.
14. To ensure, as far as is reasonably practicable, that the exterior of the property (including any boundary walls, gates and yards) is maintained in reasonable decorative order and in a good state of repair; that the exterior is free from graffiti and fly posters and that gardens are maintained in a reasonably clean and tidy condition.
Property Inspections
15. To undertake regular inspections of the property and to record the findings of these inspections and any follow up actions required and the date upon which such action was taken.
16. To retain the inspection records, including details around any follow-up actions, for the period of the scheme.
17. To supply to the council, on demand, a copy of any inspection records and follow-up actions taken for the period requested.
Household Waste
18. To ensure that the house has suitable and sufficient provision for the storage and collection of waste arising from the household occupying the property, including the correct type and number of waste bins.
19. To ensure that all waste collected from the premises complies with the council’s requirements for the disposal and recycling of waste from domestic premises. Details of the council’s requirements can be found at the council’s webpage:
leeds.gov.uk/bins
Tenancy Management
20. To supply to all the occupiers of the house, within 7 days of the commencement of any new tenancy, or within 7 days of the grant of a selective licence, a written statement of the terms on which they occupy the property and to keep a written record that this has been supplied.
21. To supply to all the occupiers of the house, within 7 days of the commencement of any new tenancy, or within 7 days of the grant of a selective licence:
- i. contact details for the person managing the property (and/or another appropriate person(s))
- ii. (if different from the above) emergency contact details to enable the tenant to report issues which occur outside of normal office hours
and to keep a written record that this has been supplied.
22. To obtain a reference for each person who wishes to live in the house as their main home. References must be obtained before entering into any new tenancy, licence or other form of agreement to occupy the house and shall be retained for the term of this licence.
23. To supply to the council, on demand, any references obtained for any tenancy, licence or other form of agreement to occupy the house for the term of the licence.
24. To supply to the council, on demand, details of all occupiers of the house.
25. Where a tenancy is terminated during the term of the licence, to ensure the correct process is followed and to supply to the council, on demand, a copy of all relevant documentation to demonstrate that the correct legal process has been followed.
26. To ensure that the tenant/occupier is given at least 24 hours’ written notice of your intention to enter the house and specify the reason(s) entry is required. The exception to this is when it would not be reasonable to give such notice and access is urgent, for example in an emergency.
Licence
27. To notify the council in writing, within 14 days, of any material change in circumstances that may affect the validity and/or terms of the licence, including:
- i. A change of address
- ii. A change of manager, management arrangements or property ownership
- iii. Any change in the licence holder’s and/or (if appropriate) a person on whom restrictions or obligations under the licence are imposed, or any associate’s circumstances that may affect their status as a fit and proper person under the Housing Act 2004
- iv. Proposed changes to the house which would affect its status as a licensable property under Part 3 Housing Act 2004, for example if it becomes a licensable HMO under Part 2 Housing Act 2004.
